An orthodontic consultation form written for the two people who walk in together

A populated preset, not another blank orthodontic intake form

Search for an orthodontic consultation form and you mostly find flat PDFs written for a general dental office with the word orthodontic typed into the header, or a download sitting behind an email address. This one opens already populated with the fields an orthodontic consultation actually runs on, every label is editable in plain language, and a printable PDF is ready before you have decided whether to keep it. No account and no email wall, for a page your treatment coordinator will hand across the front desk on a clipboard. Use it as a paper orthodontic intake form on Tuesday, or as the starting schema for digital intake later — both routes start from the same document, so nothing has to be rebuilt when you move. That is the whole advantage over a static download: the file you print is one you shaped, not one somebody else finished for a practice that is not yours.

• Built for HIPAA-compliant workflows

• Free to start — 50 patient actions each month

The half of the history only a parent can answer

Orthodontics is largely an adolescent specialty, which means the person filling in the form is frequently a parent or guardian, and the orthodontic history section is written for them on purpose. Thumb or finger sucking, and until what age. A pacifier, and when it stopped. Nail biting, tongue thrust, mouth breathing at night, snoring, teeth grinding. When the primary teeth came out and whether any were removed early. A knock to the front teeth in third grade and roughly when. Any earlier orthodontic treatment, a space maintainer, an expander. Family history of a similar bite. A fourteen-year-old cannot date a single one of those, and no amount of clever form design will make them able to. So the preset names the adult completing it, records their relationship to the patient, and gives the guardian block its own signature line — which also settles who is authorised to sign anything that follows, before anybody is sitting in a chair.

What an orthodontic consultation form usually covers

Start with the patient and the responsible party, which in this specialty are almost never the same person: patient name and date of birth, the adult completing the form, the relationship, the household that receives correspondence, and who is financially responsible. Then the referral source, because a general dentist referral and a self-referral from an online search arrive with completely different expectations. Then the chief concern written in the patient's own words — crowding, spacing, an overbite they have been teased about — alongside what the family hopes will change. Then general medical history, allergies, current medications, and the dental history: last visit, current general dentist, cleanings, any untreated decay. Then the childhood habits block. Then practical detail that shapes scheduling and conversation rather than clinical judgement: contact sports, a wind instrument, school hours, and how the family prefers to be contacted. If records need to come from the general dentist, your team requests them from that office — the form simply captures which practice to ask.

Edit every label, then download exactly what you built

Rename the form, rewrite any question or the helper text under it, mark fields required or optional, and add, duplicate, reorder or remove whole sections. Practices that see a lot of adult cases usually reword the guardian block and promote the aesthetic-concerns question; practices that are almost entirely adolescent do the reverse and move childhood habits to page one. A default PDF is available immediately, and after any change a new PDF is generated from your current version, so the orthodontic consultation form your front desk prints is always the one you actually designed rather than a stale original quietly served in its place. It is laid out for US Letter with clean page breaks and real writing space, because a parent is going to complete it by hand in a waiting room with a toddler on their lap, not on a monitor.

A three-chair practice and its new-patient Tuesdays

A two-orthodontist practice books every new consultation on Tuesday afternoons. Their form was a general dental history with a new header, so the treatment coordinator re-asked the same questions in the chair every single time: how long did she suck her thumb, when did the baby teeth come out, does he snore at night. They start from this preset and make four changes. The childhood habits block moves to page one. Relationship-to-patient and responsible-party become required fields, after two families with separated parents received treatment letters at the wrong address. They add a line asking which general dentist should receive a copy of the consultation summary. And they delete eleven fields about dentures and partials inherited from the old document. They print sixty and clip them to boards. Consultation Tuesdays now open with the history already answered, and the coordinator spends the first ten minutes on what the family actually came in for.

The family reports. The orthodontist assesses.

Everything on this page is reported information, and reported information is all it is. The form does not diagnose anything. It does not classify or stage a malocclusion, it does not decide whether a case is skeletal or dental, and it does not put a patient into a phase. It recommends no appliance, no aligner, no extraction and no treatment plan. It reads no panoramic radiograph, no cephalometric film and no scan, because a form cannot interpret an image and should never pretend to. All of that belongs to your orthodontist, after an examination and records taken in your office. Consent to treatment is a separate document with separate requirements, and it belongs with your orthodontist and your attorney rather than folded into a consultation sheet. Have your clinical lead review the history questions against how you actually work up a case, your practice owner check the financial-responsibility wording, and your attorney look at any policy language you attach.

Where to build it, and where it goes next

The builder on this page is public, so build the blank orthodontic consultation form here and collect real patient details in your own system. Nothing you type into it is sent to analytics — the tool records that fields were edited, never what you wrote in them, which is the only sensible way to run a public healthcare form tool. DocRepute itself is HIPAA-focused and built for HIPAA-compliant workflows, currently in early access ahead of launch with BAA availability planned at launch. When the clipboard stops being worth it, the same form becomes digital intake: the family completes it at home, answers arrive structured, and your team reviews them before Tuesday rather than during it. The free tier gives you 50 action credits a month, and a credit is only used when a patient completes a regular intake submission. Building, editing and publishing forms costs nothing at all.